Aspen Institute Romania is currently looking for a talented person to join our team as an Administrative Assistant, in a full-time role (40 hours/week). 

To apply, please e-mail a cover letter (maximum 1 page) and a CV (not longer than 2 pages), both in English, as PDF documents at [email protected] no later than Sunday, June 9, 2024.

The Institute will consider all applications and invite a selection of candidates for an interview, which will be conducted in English.

Responsibilities:

  • Creating and maintaining organized files and records, including contracts & invoices.
  • Assisting in planning and delivering on-site activities, workshops and conferences, which will include arrangements for speakers (accommodation, transfers etc.), handling logistics, suppliers communication, budgeting, preparing and disseminating materials.
  • Assisting in organizing online events.
  • Drafting and sending speaker and participant invitations, ensuring follow-up with all guests.
  • Drafting social media posts.
  • Preparing presentations in Canva.

Qualifications and Skills:

  • Excellent verbal and written communication skills and fluency in spoken and written Romanian and English.
  • Minimum BA degree in a relevant field of study and basic understanding of current socio-economic issues.
  • 2+ years of experience (including internship & volunteering experience).
  • Financial and/ or administrative experience is highly desirable.
  • Proficient in the use of online platforms for audio-video meetings (e.g. Zoom).
  • Proficient in the use of spreadsheets, word processing and presentation software (Canva or similar), basic knowledge of photo editing.
  • Excellent organizational, administrative, financial and analytical skills are required.
  • Exceptional interpersonal skills in collaborating and communicating effectively with various categories of stakeholders.
  • Ability to function under pressure and handle numerous tasks simultaneously.
  • Work proactively, taking initiative to support the varying needs of the job.
  • Ability to work autonomously and self-driven.

Benefits: 

  • Work in a friendly and supportive atmosphere.
  • Enjoy the flexibility of working in a hybrid mode: 3 days in the office & 2 days at home per week.
  • 25 days of leave per year + National Holidays.
  • Private health insurance.
  • Meal tickets.